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Benchmo
Language: English

Time card calculator

Enter when you started and stopped each day and see the week's hours, overtime and gross pay.

  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Sat
  • Sun
Overtime and pay
Count overtime
Total
0:00
0.00 in decimal hours
Regular
0:00
Overtime at 150%
0:00
Download CSV time-card.csv

Saved in this browser only, so you can come back to it.

Processed on your device. Files are not uploaded.

Five days from 8:00 AM to 5:00 PM sounds like 45 hours. With a 30-minute unpaid lunch it is 42 hours 30 minutes, and that half hour a day is the easiest thing to forget when you add up a card by hand.

Worked examples

All of these use the calculator’s own rules; type them in to check.

Week entered Overtime rule Result
Mon–Fri, 8:00 AM–5:00 PM, 30 min break, $20 an hour After 40 hours per week, 150% 42:30 in total: 40:00 regular and 2:30 overtime, all of it on Friday. Pay before deductions: $875.00
One shift, 10:00 PM–6:00 AM, 30 min break Any 7:30
One day, 7:00 AM–8:30 PM, 30 min break, $20 an hour After 8 hours per day, 150%, then 200% after 4 overtime hours 13:00: 8:00 regular, 4:00 at 150%, 1:00 at 200%. Pay: $320.00

The first row shows how the weekly rule places overtime. The week starts on Monday and hours count toward the 40 in day order, so Monday to Thursday fill 34 hours and Friday’s 8:30 splits into 6:00 regular and 2:30 overtime. The pay is 40 × $20 plus 2.5 × $30.

Typing times

Each day has a start, an end and a break in minutes; leave a day empty for a day off. If the break is as long as the shift or longer, the day shows “Break is longer than the shift” and counts as zero until you fix it. Times are kept to the exact minute with no rounding. If your employer rounds punches to 5 or 15 minutes, enter the rounded times so your total matches theirs.

What the pay figure includes

Hours times your hourly wage, with overtime at the rates you set. Taxes, deductions, tips, paid leave and holiday rates are not part of it, so the figure is gross pay for the hours entered, not your take-home pay. The CSV lists each day’s start, end, break and hours, with the week’s total at the bottom, which is handy to attach to an email to a manager.

Questions and answers

How does it handle a shift that ends after midnight?

An end time earlier than the start time counts as the next day. 10:00 PM to 6:00 AM is 8 hours, or 7:30 after a 30-minute break, and it is counted on the day the shift started.

How is overtime calculated?

With the rule you pick. It starts at "After hours per week": every hour past 40 in the week, at 150%, the federal FLSA default. "After hours per day" counts hours past a daily limit instead, and either rule can switch to a higher second rate after a set number of overtime hours.

What are decimal hours?

The same time written as a fraction, which many payroll systems ask for. 42:30 is 42.50 and 7:45 is 7.75. The total is shown both ways, and the CSV download uses decimal hours.

Can I enter two shifts on one day?

Each day has one start and one end. For a split shift, enter the first start and the last end, and put the gap between the shifts in the break minutes.

Does it know my state's overtime law?

No. Rules differ by state, job and contract, and some states also count overtime per day. Set the threshold and rates that apply to you; if you are not sure, ask your employer or your state's labor department.

Is my time card saved?

Yes, in this browser only, so the week is still there when you come back. "Clear the week" empties the days and keeps your overtime settings and wage.